Companions is an investment holding that co-invests in small and medium-sized companies alongside ambitious entrepreneurs and management teams. As an active shareholder, we support our portfolio companies in achieving sustainable growth, backed by a hands-on and operational central team.

From our headquarters in Kontich, we are driven by excellence, a passion for growth, and the ambition to create lasting value.

Your Role

As a member of the legal team, you will support the continued growth of Companions and its portfolio companies by providing broad legal and compliance support. You will be involved in the preparation and review of legal documentation, corporate housekeeping, transaction support, and governance follow-up, while ensuring that compliance processes (including KYC/AML, GDPR, ESG, and internal policies) remain up to date and aligned with best practices. In close collaboration with internal teams and external stakeholders, you will contribute to strengthening the legal and compliance framework across the group.

Your responsibilities include:

Legal support

• Preparing, reviewing and/or proofreading legal documents and agreements and taking the lead on the review and execution process of all confidentiality agreements;

• Assisting in drafting corporate documents (minutes, resolutions, management reports, proxies, waivers, invitations, publication forms, etc.) related to the meetings of the board of directors and shareholders of group companies, short-form agreements and other intra-group documents;

• Assisting with tasks in connection with the signing and/or closing of corporate transactions, including incorporation of new companies, arranging signatures, etc;

• Ensure that all Companions group entities are kept up to date in Corporify with respect to their governance, including boards, mandates, and key corporate data and monitoring the renewal of board and auditor mandates;

• Supporting the maintenance and continuous improvement of the company’s employees’ portal on Corporify, ensuring that the legal and HR-related documentation is accurate and up-to-date;

• Assisting in collecting and processing requested information from portfolio companies for regulatory or reporting purposes;

• Helping streamline legal workflows by integrating automation tools;

• Acting as a liaison between different parties (auditor, banks, notaries, investment team, etc.);

• Following up legal and tax formalities (legalization, apostille, etc.) and publications;

• Assisting in managing insurance policies (D&O updates, payments, etc.);

• Assisting the HR team with the preparation and management of routine legal documentation related to employment matters;

• Organizing, classifying and maintaining legal documents and files in the company’s SharePoint, ensuring folders are complete.

Compliance support

• Helping establishing and maintaining policies, procedures, and training materials on relevant compliance topics;

• Assisting in upgrading the compliance function in line with best practices;

• Assisting in preparing the notes required for registrations in the UBO register of the Companions group entities and track deadlines for the annual UBO confirmation to ensure timely compliance;

• Processing KYC/AML requests from counterparties, including updating Companions’ KYC documents;

• Assisting in requesting and reviewing Companions’s KYC requests to counterparties, including updating internal reporting;

• Assisting with GDPR and ESG compliance tasks, including keeping the Record of Processing Activity and other relevant registers updated;

• Reviewing Data Processing Agreements (DPAs) and other contractual provisions for GDPR compliance.

Your Profile

• A hands-on role in legal and compliance, where your work directly contributes to well-functioning processes and the smooth operation of the group;

• A role with room to take initiative and gradually build ownership, working closely with senior stakeholders and different teams across the organization;

• Learning opportunities to further develop your legal and compliance knowledge within a hands-on, operational context;

• Exposure to a broad range of legal and compliance topics within a dynamic investment environment;

• An attractive compensation package, including a competitive salary and comprehensive benefits, complemented by a team-driven environment where we work together towards shared goals, with regular team moments and an entrepreneurial mindset.